Reclaim Office Space
Move rarely accessed records out of premium commercial space and use that area for productive work.
Corporate Records Management in Thailand
Secure Document Storage. Ready When You Need It.
UnionSPACE Records Management & Archive Storage
Move inactive business records out of valuable office space without putting them beyond reach. We collect, store and retrieve corporate archive boxes through one professionally managed service.
Storage from
THB 220/ box / month
One straightforward starting rate for corporate archive storage.
- Complimentary first pickup
- Purpose-built storage warehouse
- Fire suppression system
- 24-hour retrieval; express 4-hour option
THB 220Per box/month
First PickupComplimentary
24 HoursStandard retrieval notice
4 HoursExpress option available*
Stored Away. Never Out of Reach.
Turn Archive Space Back into Working Space
Corporate records accumulate quickly. UnionSPACE gives businesses a structured alternative to crowded filing cabinets, improvised storerooms and expensive archive rooms.
Centralise Your Archive
Keep historical business files in a managed off-site location instead of across rooms, cabinets or offices.
Retrieve on Demand
Request an archived box for an audit, transaction, dispute or management review whenever it is required.
Budget Predictably
A simple starting rate per box makes corporate archive costs easier to understand and control.
Inside a Professional Records Facility
Purpose-Built for Organised Storage and Fast Retrieval
A well-managed archive environment combines orderly shelving, box-level identification, controlled access and a practical retrieval workflow.
Representative imagery illustrating the intended records-storage environment and service workflow. Facility configuration may vary.
Why Businesses Need This
Records Storage Is a Compliance Decision
Thailand's Accounting Act creates the retention obligation. UnionSPACE turns that obligation into a managed, accessible service.
Accounting Act B.E. 2543
Keep Statutory Records in the Right Place—and for the Required Period
Section 13 requires a person with a duty to keep accounts to retain the accounts and supporting documents at the place of business, a regular production or goods-storage location, or a regular workplace. Keeping them at another location generally requires permission from the Chief Accounts Inspector or an Accounts Inspector.
Section 14 requires retention for at least five years from the account-closing date. For specified businesses or circumstances, the required period may be extended—but not beyond seven years.
5 YearsMinimum statutory retention period
15 DaysDeadline to report known loss or damage
THB 5,000Maximum fine for non-compliance with Sections 13–15
The UnionSPACE Advantage
Compliance-led Official Document Storage Service
For a company whose registered place of business is at one of UnionSPACE locations, we will assist you to apply for permission from the Chief Accounts Inspector, through Form Sor Bor Chor 1 to have your official document storage at a different location from your registered office.
This is more than rented shelving. It connects registered-office infrastructure, accounting support, physical archive custody and document retrieval through one operating platform.
Official references: Accounting Act B.E. 2543, Form Sor.Bor.Chor.1 and Form Sor.Bor.Chor.2. General information only; company-specific requirements should be confirmed before relying on a storage arrangement.
Built for Business Records
What Can Be Stored?
Our service is intended for inactive corporate paper records that must be retained but do not need to occupy your daily workspace.
Planning an office move?
Store the archive instead of transporting years of inactive files to another office.
- Accounting and tax records
- Invoices, receipts and vouchers
- Audit and supporting files
- Contracts and commercial agreements
- Company and shareholder records
- Board and corporate documents
- Employee and payroll files
- Closed project and operational files
Simple Transition
From Your Office to Our Archive Facility
Confirm Volume
Tell us your approximate number of archive boxes and collection location.
Arrange Pickup
We confirm the engagement and arrange complimentary first pickup from your location.
Store Your Archive
Your boxes are transferred to our purpose-built warehouse with a fire suppression system.
Retrieve When Needed
Request standard 24-hour delivery or an express 4-hour option when time matters.
On-Demand Retrieval
Off Site Does Not Mean Out of Reach
When a file is required for an audit, tax review, due diligence exercise, legal matter or management request, simply ask us to retrieve the relevant archive box.
Standard Retrieval
Approximately 24 hours' notice.
Planned delivery to your designated location.
Express Retrieval
Approximately 4 hours.
Available for urgent requirements, subject to location and availability.
Straightforward Pricing
Corporate Archive Storage at THB 220
Per archive box, per month, with complimentary first pickup and clear additional service fees.
Records Management
Off-Site Archive Storage
THB220/ box / month
A professional storage solution for small archives, multiple departments and large historical record collections.
- Professional off-site archive storage
- Complimentary first pickup
- Purpose-built warehouse storage
- Fire suppression system
- Standard 24-hour retrieval option
- Express 4-hour retrieval option*
Storage rate is subject to the agreed box specification, storage term and service requirements. The first pickup is complimentary. Intake, subsequent collection, retrieval, delivery, minimum account and special handling fees may apply. Express timing is subject to location, operating hours and availability.
Transparent Service Charges
Other Fees
Additional charges for onboarding, subsequent transportation, document access, disposal and minimum account servicing.
Intake & Barcoding
THB 200 (per intake)
A one-time fee to register each box, enter it into the records-management system and apply a tracking barcode.
Additional Collection / Pickup
THB 330–850 per trip
Your first pickup is complimentary. This fee applies to subsequent or additional trips to collect and transport boxes to our storage facility.
Minimum Account Fee
THB 1,800 per month
Particularly relevant for small orders. If actual monthly storage charges are below the agreed minimum account value, the applicable monthly minimum will be charged.
Scan-on-Demand
THB 10 per page
If you need a document rather than the complete box, we retrieve it, scan the requested pages and send the digital copy to you by email.
Document Destruction
THB 50 per 100 pages
Permanent shredding and disposal of records once their approved retention period has expired.
All fees are subject to the confirmed quotation, service area, archive volume and account requirements.
Frequently Asked Questions
Document Storage in Bangkok, Thailand
Clear answers about storage pricing, collection, retrieval and archive protection.
Storage is THB 220 per archive box per month and the first pickup is complimentary. Intake, subsequent collection, retrieval, delivery, minimum account and special handling charges may apply.
The first pickup is complimentary. Subsequent or additional collection trips cost THB 150 to THB 450 per trip, depending on location, archive volume and access conditions.
Standard retrieval can be arranged with approximately 24 hours' notice. Express delivery within approximately 4 hours is available subject to location, operating hours and service availability.
The service is intended for corporate paper records, including accounting and tax files, contracts, company records, HR documents, audit files and historical business archives.
Yes. We can discuss an appropriate arrangement for substantial archives, multiple departments or ongoing collection requirements.
Our purpose-built storage warehouse is equipped with a fire suppression system as part of the facility's protection measures.
Section 13 generally requires accounts and supporting documents to be kept at the place of business, a regular production or goods-storage location, or a regular workplace. Keeping them elsewhere generally requires permission. If your company's registered place of business is the same UnionSPACE location where the records will be held, we confirm the address position before onboarding.
Clear the Archive Room
Keep the Records. Reclaim the Space.
Tell us how many boxes you have and where they are located. We will recommend a practical storage, collection and retrieval arrangement for your company.
Archive storage
THB 220
per box / month
Request a Storage Quote
Complimentary first pickup. Additional service fees may apply.
Service disclosure: UnionSPACE Records Management & Archive Storage is a private commercial service provided by UnionSPACE Co., Ltd. Service scope, pickup eligibility, retrieval timing and fees are confirmed in the applicable quotation or service agreement.
Contact Our Multilingual Team in Thailand
Our team speaks English, Chinese (Mandarin), Russian, Kazakh, Burmese, Thai, and Indonesian — Monday to Friday, 9AM–6PM Bangkok time.
Get in Touch
Leave us a message and a UnionSPACE representative will contact you within 12 hours.
