Scenario 30
Emergency General Meeting (EGM) + Meeting Minutes + DBD Filing
Professional support for convening Emergency General Meetings in Thailand, including EGM notice and minutes preparation, shareholder resolutions, and full DBD filing compliance for urgent corporate changes.
The Scope
EGM eligibility and statutory review
Review company profile and statutory requirements for convening an Emergency General Meeting under Thai law.
Articles of Association review
Confirm EGM notice period, quorum requirements, and voting thresholds.
EGM agenda and urgency confirmation
Validate urgency basis and finalize EGM agenda items.
Information & document verification
Collect and verify all required company and shareholder information.
EGM notice and agenda drafting
Prepare EGM notice, agenda, and proposed resolutions (ordinary or special).
Shareholder circulation coordination
Coordinate issuance and circulation of EGM notice within statutory timelines.
EGM procedural support
Provide guidance on quorum, voting procedures, and meeting conduct.
EGM minutes preparation
Draft EGM meeting minutes and incorporate resolutions passed.
DBD filing preparation and submission
Prepare Bor Or Jor forms and supporting documents arising from EGM resolutions and submit filings to DBD.
Post-meeting compliance update
Arrange issuance of updated Company Affidavit (if applicable).
What we typically need from the client (included in scope)
Company details
Company name, registration number, and registered address.
Corporate documents
Latest Company Affidavit, Registration Certificate, and Articles of Association.
Shareholder information
Shareholder list and current shareholding structure.
EGM details
Agenda items, urgency rationale, and proposed meeting date, time, and venue.
Affected party details
Details of directors, capital changes, objectives, or Articles amendments (if applicable).
Resolution type confirmation
Confirmation of ordinary or special resolutions.
Language requirement
Thai only or bilingual (Thai/English).
Power of Attorney
POA if DBD filings are handled by us.
Deliverables
EGM notice and agenda
EGM notice and drafted resolutions.
Shareholder circulation pack
Documents issued to shareholders for the EGM.
EGM meeting minutes
Executed EGM minutes reflecting resolutions passed.
DBD filing documents
Bor Or Jor forms and supporting documents.
DBD acknowledgement
Filing receipt or acknowledgement from DBD.
Updated corporate records
Updated Bor Or Jor and Company Affidavit (if applicable).
Compliance summary
Post-EGM compliance confirmation memo.
Typical timeline
Consult With Our Corporate Advisory Team
Our team is ready to guide you through the full process. Reach us on WeChat or WhatsApp.
UnionSPACE English speaking accounting team is one of the best thing i found in Thailand :) Havve tried so many accounting firm to help out with our company compliances and each and everyone of them failed massively.
Saul Goodman
Ceo & FounderI love UnionSPACE Cloud Accounting Software - that's included in our subscription. It's like we got 2 services for the price of 1 and it also allow us to review their work anytime.
Sara Wilsson
EntrepreneurThe way they explain my responsibilities during the on-boarding process makes work alot easier and smoother for both parties. Initially I felt it was an overkill but later realize it was indeed beneficial and necessary for all parties.
Jena Karlis
Store OwnerLike it or not, accounting is a pain and unionspace made it bearable and do-able even here in Thailand. Thank you
Matt Brandon
FreelancerAs Thailand tighten their grip with tax collection, having a professional accounting company is important. Unionspace made that right.
