Solutions: Corporate Secretarial Services

Thailand Corporate Secretarial Services

Running a company in Thailand means navigating the DBD, Revenue Department, Social Security Office, and Immigration Bureau — often at the same time. Miss a deadline or file incorrectly and you risk fines, frozen bank accounts, or invalid board resolutions.

UnionSPACE's dedicated corporate secretarial team handles these filings day-in, day-out for foreign-owned and Thai companies alike. We know what each government office requires, we track your deadlines, and we prepare everything correctly the first time.

The UnionSPACE difference: a dedicated team who specialises in keeping Thailand businesses compliant — not generalist advisors juggling multiple disciplines.
Corporate secretarial team in Thailand

Why Corporate Secretarial Compliance Matters in Thailand

The DBD Keeps a Public Record

Every director, shareholder, and registered address is on the public record at the Department of Business Development. Banks, landlords, and business partners check this. If your records are out of date — even by a few months — deals stall and signatories lose authority.

Deadlines Are Strict

Thailand's Civil and Commercial Code sets hard deadlines for AGMs, financial statement submission, and statutory notices. Directors can be held personally liable for missed filings. The Revenue Department also cross-references DBD records when assessing tax compliance.

Foreign Ownership Rules Add Complexity

If your company has foreign shareholders or directors, changes to the share register or director list trigger additional review against the Foreign Business Act. Getting this wrong can jeopardise your business licence or BOI promotion status.

Service Fee Overview

Transparent pricing across all 35 corporate secretarial services. Each service page contains a full fee breakdown. All fees are subject to 7% VAT. Government fees (affidavit pages, newspaper notices, DBD registration charges) are billed at cost and confirmed before work begins.

# Service Timeline Total Fee
Director & Management Changes
S.1 Appoint New Director 7–10 working days THB 9,000 Details
S.2 Remove Director (No Resignation Letter) 7–10 working days THB 9,000 Details
S.3 Change Director's Signing Authority 5–7 working days THB 7,500 Details
S.4 Change Managing Director Title / Role 5–7 working days THB 7,500 Details
Share Transfers & Capital Structure
S.5 Transfer Shares Between Existing Shareholders 7–10 working days THB 14,000 Details
S.6 Transfer Shares to New Foreign Shareholder 10–15 working days THB 26,000 Details
S.7 Increase Registered Capital (New Share Issuance) 14–21 working days THB 18,500 Details
S.8 Reduce Registered Capital 30–45 days THB 22,000 Details
Banking & Finance Documentation
S.9 Open Additional Bank Account 3–5 working days THB 6,500 Details
S.10 Close Bank Account 3–5 working days THB 5,000 Details
S.11 Apply for Credit Facility / Loan 5–10 working days THB 9,500 Details
Registered Address & Branch Offices
S.12 Change Registered Office Address (Same Province) 7–10 working days THB 16,500 Details
S.13 Change Registered Office Address (Different Province) 10–15 working days THB 20,000 Details
S.14 Register a New Branch Office 7–10 working days THB 12,000 Details
S.15 Close Branch Office 2–4 months THB 15,000 Details
AGM, EGM & Annual Compliance
S.16 Appoint / Change Auditor 5–7 working days THB 6,000 Details
S.17 Approve Annual Financial Statements Deadline-driven THB 8,000 Details
S.27 Dormant / No-Operation Year Filing Deadline-driven THB 8,000 Details
S.28 AGM + Minutes + DBD Filing (Full Service) 20–30 working days THB 18,000 Details
S.29 AGM Notice & Shareholder Circulation 10–14 working days THB 7,500 Details
S.30 EGM + DBD Filing (Full Service) 15–25 working days THB 20,000 Details
S.31 EGM Notice & Shareholder Circulation 7–10 working days THB 8,500 Details
Company Structure & MOA Changes
S.24 Change Company Name 10–15 working days THB 14,500 Details
S.25 Change Company Objectives 10–15 working days THB 13,500 Details
S.26 Change Fiscal Year 7–14 working days THB 9,500 Details
Tax Registration & Revenue Department
S.18 VAT Registration 10–15 working days THB 8,500 Details
S.19 Cancel VAT Registration 10–20 working days THB 9,000 Details
S.33 New TIN Registration – Personal (Foreign Individual) 3–5 working days THB 4,500 Details
S.34 Revenue Department Registration for Foreign Employee 5–7 working days THB 6,000 Details
Social Security & Employment Registration
S.35 New SSO Employer Registration 7–10 working days THB 6,500 Details
S.20 Register First Employee with SSO 7–14 working days THB 6,500 Details
S.21 Terminate Employee (SSO Update) 3–7 working days THB 4,000 Details
Powers of Attorney & Authorisations
S.22 Appoint Authorised Representative for DBD / Tax 3–5 working days THB 5,500 Details
S.23 Authorise Third Party to Sign Contract 2–5 working days THB 4,500 Details
Immigration & Residency Documentation
S.32 Residence Certificate Application 7–14 working days THB 7,500 Details

All fees are subject to 7% VAT. Government fees (DBD affidavit pages, newspaper notice charges, Revenue Department reprint fees) are charged at cost and confirmed before work commences. Fees shown are for standard scope — contact us if your situation involves additional complexity.

Structuring who runs your company — and ensuring the DBD, your bank, and your contracts all reflect the same reality.

Buying in, selling out, or restructuring ownership — these changes need to be done right to hold up legally and with the banks.

Banks in Thailand have strict documentation requirements. We prepare everything they need — correctly formatted and certified — so your application doesn't stall.

Moving premises or expanding to a new location? Your DBD records, tax filings, and bank details all need to match your actual address.

Annual and extraordinary meetings are not optional in Thailand. We make sure yours are properly convened, minuted, and filed — on time, every year.

Changing your company's name, objectives, or fiscal year requires amendments to the Memorandum of Association — a process that involves shareholder approval and DBD registration.

Getting your tax registrations right from the start prevents problems with monthly filings and year-end audits later.

Social Security Office registrations and updates must happen within tight statutory windows. Missing them results in fines and back-payment of contributions.

When directors are overseas or unavailable, properly drafted authorisations keep your business moving without requiring physical presence.

For foreign nationals living and working in Thailand, official residency and tax documentation is often required for banking, property, and visa purposes.

Frequently Asked Questions

Under Thai law, companies must hold an Annual General Meeting within four months of the fiscal year end and submit audited financial statements to the DBD within one month of the AGM. Missing these deadlines exposes directors to fines and can affect the company's standing with the Revenue Department and banks. UnionSPACE tracks these deadlines on your behalf and prepares all required documentation in advance.

Yes — foreign nationals can be appointed as directors of a Thai limited company with no restriction under the Civil and Commercial Code. However, if the company holds a Foreign Business Licence (FBL) or BOI promotion, or if the new director will also require a work permit, additional considerations apply. Our team reviews your specific structure before filing to ensure the appointment is fully compliant.

A transfer between existing Thai shareholders typically takes 7–10 working days once all documents are in order. Transfers involving new foreign shareholders require additional review of foreign ownership limits under the Foreign Business Act and generally take 10–15 working days. We manage the entire process from share transfer instruments and statutory register updates through to DBD filing.

Any company with annual revenue exceeding THB 1.8 million is legally required to register for VAT with the Revenue Department. Some businesses choose to register voluntarily before reaching that threshold — for example, to reclaim VAT on significant startup expenses or to present a more established image to clients. Our team handles the full registration process including application preparation and Revenue Department attendance.

Yes — any company employing one or more staff members in Thailand must register as an employer with the Social Security Office (SSO) within 30 days of the first hire. Both employer and employee make monthly contributions based on the employee's salary. Failure to register on time results in fines and backdated contributions. We handle both the employer registration and individual employee enrollment.

The Department of Business Development (DBD) is Thailand's company registrar, operating under the Ministry of Commerce. All structural changes to your company — director appointments and removals, share transfers, address changes, capital increases, name changes — must be registered with the DBD. Failure to keep DBD records up to date can invalidate company resolutions, cause problems with bank mandates, and affect government licence applications.

Yes. A Thai company that had zero activity in a given year is still required to hold an AGM, have nil financial statements audited, and submit those statements to the DBD. Many business owners are caught off-guard by this. We handle the full dormant year filing package so the company stays in good standing even during inactive periods.

Contact our Corporate Services Team

Our professional & multilingual team is ready to assist you with your post operating concerns here in Thailand.

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Location

29, Sukhumvit Soi 39, Phrom Phong, 10110, Bangkok

Email

sales@unionspace.com

Call

(+66) 02 0360 600

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Monday-Friday: 9AM - 6PM